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Criteria for submissions of Full Papers

Full papers must be uploaded to the DEFSA submission site by the 9th July 2019, prior to the Conference.

All papers will go through a double-blind peer review process. This process will be completed before the conference.

Authors will be informed after the DEFSA conference of the double-blind peer review and selection outcome.

Only papers from authors who present at the conference will be considered for publication in the Conference Proceedings.

Due to the high volume of abstracts submitted for the conference not all abstracts accepted guarantee that the paper will be accepted for publication.

Selection will also take into consideration the DHET requirement of “More than 60% of contributions published in the conference proceedings being submitted for a subsidy claim must emanate from multiple institutions” (DHET, 2015, p. 19).

The decision of the conference organising committee with regard to the proceedings is final.

The review of papers is rigorous, and authors should ensure that their papers are of a good standard, align with the technical requirements, are correctly referenced and copy edited.

Full Paper Assessment Criteria

The assessment of final papers is considerably more stringent than for an abstract. Your final paper will be assessed based on a wide range of criteria including the following:

  • Does the paper address the conference theme?
  • Is the paper academically sound?
  • Does the paper contribute to the field of design education?
  • Does the paper title reflect its content?
  • Is the structure of the paper clear and logical?
  • Are the problems, methodology and claims or conclusions clear?
  • Does the paper include sufficient relevant related theory and is such knowledge clearly portrayed and correctly cited and referenced?
  • Are parts of the paper weak or lacking?
  • Are illustrations or diagrams relevant and correctly captioned, and do they contribute to the understanding of the material?
  • Does the paper adhere to the style guidelines including footnotes, referencing, removal of personal references, headings and subheadings, keywords, etc.?
  • Is the paper professionally presented: no grammatical or typographical errors, shoddy or poorly chosen wording, incorrect use of terms or other quality issues?


For your paper to be accepted it must be formatted as a Microsoft Word file (.docx or .doc), of 5Mb or less, including diagrams (if any). Full papers should be no longer than 5,000 words, including title and references. Longer papers will not be considered for the Research Proceedings.


Papers are attached to your existing, approved abstract as WORD documents. To be able to see the links to submit your paper you need to LOG IN to the DEFSA website and add it to your abstract (
Usernames and passwords are case-sensitive. If you have any technical difficulties, or are unable to see or edit your abstract, please contact Dianne Volek on


Material on each A4 page should be justified, with a 2.54 cm margin right around. It is important to check these margins even if you use this Word template, because they might have been overwritten by your local settings.


Do NOT include headers, footers or page numbers in your submission. These will be added when the publication is assembled.


Please use the template provided. Word styles have been provided to save you time and effort, and ensure consistency.

  • Paragraphs: justified (left and right), 13pt spacing, 6pt above and below paragraphs.
  • Normal text: Please use 11-point Calibri font.
  • Abstract and keywords:  italicized.


The headings of sections (or Heading 3) should be in Calibri 14-pt (not bold) using sentence case, i.e. only the initial letters of the first words and proper names capitalized.

  • Subsections: The headings of subsections should be in Calibri 11-pt bold using sentence case
  • Sub-subsections: The heading for sub-subsections should be in Calibri 11-pt bold, italic with initial letters capitalized


Figures and tables should be inserted at the appropriate point in your text. Each figure should have a figure caption in Calibri 10 point bold font. They should be numbered (e.g., “Table 1” or “Figure 2”), centred and placed beneath the figure or table.  Please note that the words “Figure” or “Table” should be spelt out (e.g., “Figure” rather than “Fig.”).

Please note that the papers will be printed in black and white. Therefore you should supply the final file with black and white graphics only. You may use coloured figures for the sake of the version on the Web, as long as they translate well into gray-scale.


The abbreviated Harvard system of citation should be used. References should be published materials accessible to the public. Internal technical reports may be cited only if they are easily accessible (i.e. you give an Internet address within your citation). Proprietary information may not be cited.


Please make sure that your paper is in clear, readable English. With regard to spelling and punctuation, you may use any dialect of English (e.g., British, Canadian or US), provided this is done consistently. Hyphenation is optional.
To ensure suitability for the international audience of our conference, please pay attention to the following:

  • Use simple sentence structure and common vocabulary. Avoid long sentences and complex sentence structures. Use semicolons and punctuation correctly.
  • Briefly define or explain all technical terms.
  • Explain acronyms the first time they are used in your text, thereafter they may appear as acronyms e.g. Vaal University of Technology (VUT), thereafter VUT.
  • Clarify local references.
  • Use unambiguous forms for culturally-localized concepts, such as times, dates, currencies and numbers (e.g., “1-5-99” or “5/1/99” may mean 5 January or 1 May.
  • Try to minimize the use of gender-specific pronouns (he, she) and other gendered words (chairman, manpower). Use gender-neutral language or try to structure sentences so that gender specific pronouns are avoided.


To avoid upload problems, please ensure that there are no spaces or punctuation in the filename, and that it is 16 or less characters before the .'docx'.


It is important that you write for a general audience. This guideline is intended to help you achieve a professional presentation. By adhering to the guideline, you ensure that your paper is shown in the conference proceedings exactly as you intended. You also reduce wasted time and effort of rework, and ensure an impressive presentation of all conference papers.
We thank you for your cooperation and look forward to receiving your “print-ready” paper.

We thank all authors, committee members, and volunteers for their hard work and contributions in providing guidelines, reviewing abstracts and papers, preparing the official proceedings and assisting with numerous tasks to ensure a professional and informative event